Summary:

• The Administrative Coordinator will provide support to the Administration Department. These responsibilities will be carried out by handling information requests, performing clerical functions such as preparing correspondences, receiving visitors, and scheduling meetings.

Essential Duties and Responsibilities:

• Prepare reports, memos, email blasts, letters, presentations and other documents using the Microsoft Office Suite.
• Answer and respond to phone calls and direct calls to appropriate individuals.
• Greet visitors and determine whether they should be given access to specific individuals.
• Support employees by facilitating interdepartmental communication and interactions between internal and external parties.
• Attend Sr. Leadership Meetings and prepare minutes of meeting
• Ensure administrative office is well maintained, organized and secure.
• Perform general office duties, such as ordering supplies, business cards, stationery, etc.
• Book rooms for meetings and events and order food for meetings as requested.
• Register members of Sr. Leadership for conferences.
• Open, sort, and distribute incoming mail and faxes
• Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications.
• Maintain confidentiality and exercise discretion with all information.
• Performs various support duties for CEO and Sr. Leadership staff as needed.

Required Knowledge and Abilities:

Knowledge Of:

• Administrative, clerical procedures, managing files/records.
• Ability to articulate the English language and interpret it with a clear understanding of its meaning.
• Microsoft Office Suite.

Ability To:

• Listen to/read and understand information and ideas presented.
• Interact effectively with staff of all levels.
• Analyze and solve problems effectively and efficiently.
• Communicate effectively both verbally and in writing.
• Manage priorities to meet deadlines and demonstrate multi-tasking skills.
• Assimilate new information and technology.

Education and Experience:

• Bachelor's Degree preferred from an accredited college or university.
• Five years of experience supporting a department or equivalent education and experience that provides the required knowledge, skills and abilities.

Other:

• Must be: ethical, self-motivated, dependable/reliable, and detailed oriented.

• Must be able to meet routine office physical demands including climbing stairs, carrying up to 20 pound objects and possessing the dexterity and vision to operate office computers and equipment.
• Must possess a valid driver's license.

This job description covers the most significant duties but does not exclude other assignments or related duties.

I have received a copy of my job description and understand the scope of my job responsibilities.